Pleasant Hill Branch 146

Minutes of the Executive Committee Meeting

November 8, 2007

I. Call to Order

Big Sir Jim Stedman called the meeting to order at 10.01 AM

II. Members in Attendance

Officers and Directors: Baily, Somerville, Hallett, Snyder, Thomson, Gates, Matthews, Mitchell, O’Sullivan, Tutton and Zamolo.

Committee Chairmen: Root, Nunn, Yolland, Spellman, Hanford, Wilson, Obera,Calloway Gorman, Haukland, and Jackson.

III. Secretary’s Report

The minutes of the October 11, 2007 BEC meeting were approved.

IV. Treasurer’s Report

Bill Snyder presented the Treasurer’s report as at October 31 2007. At month end our bank balance was $ 11,034.04. The report was accepted.

Tom Thomson, Assistant Treasurer, reported there are only 29 seats remaining for the December 13, 2007 Gala Ladies Day luncheon. Waiting list persons are invited to attend. The attendance is planned at 290 maximum (29 tables of 10)

V. Little Sir’s Report

Jeff Baily reported that contract talks have begun with Cindy Gershen, the owner of Sunrise Bakery, our new caterer from January 2008. The goal is to negotiate a contract by the end of January 2008, however to date he has secured all our event dates for 2008 including the catering of our January 2008 luncheon if the contract is still under negotiation at this date.

Our speaker at today’s luncheon will be Gary Villalba, a Contra Costa Veterans Service Officer.

The Clayton Valley Women’s Coral Ensemble will be performing at our Gala Ladies Day on December 13, 2007.

VI. Big Sir’s Report.

Jim Stedman gave a year end report in which he thanked the Executive Committee for serving and the leadership they provided during 2007.

He reported that, during 2007, the Executive Committee approved the maximum Membership number to be increased from 240 to 270, allowing the addition of up to three new members per month, for ten months.

For the year 2007, our member’s average age was maintained at 76.3; the number of members under 69 years of age increased from 43 to 45 and total membership increased from 245 to 254.

He also reported that our branch added 3 new activities and now have a total of 32 activities available to our members. In addition, Dick Richmond should be commended for re energizing our golf program.

VII. Membership Report.

Jim Jackson, Membership Chairman, reported that after today’s luncheon we will have a membership of 254, including HLM’s.

He requested approval of three new members: Robert Schwab, Robert Bailey and Ray Wells.

The number on the waiting list, after the 3 new inductions, is 9.

Motion by Jeff Baily, seconded by Dan O’Sullivan, motion passed.

VIII. Luncheon Report

Bill Root, Attendance/Luncheon Chairman, presented the lunch count for November 2007 as 220 expected; with a guarantee to Blake’s of 206. Bill reported that Glen Renk will take over this responsibility effective January 2008.

Jim Stedman , on behalf of Branch 146, thanked Bill for his four years of service in this role. Jim also reported that average membership luncheon attendance for the years 2005, 2006 and 2007 were 87%, 81% and 83% respectively.

IX. Old Business

None

X. New Business

None

XI. Committee Reports

Harry Tutton reported that Don Nunn has written new lyrics to the song” Thanks for the Memories” reflecting our 2007 Branch activities and will be sung by the Songsters at the November luncheon.

Don Nunn enquired if Jeff Baily would include, in his discussions with the Sunshine Bakery, the availability of a piano, public address system etc once Blake’s contract ends.

XII. Adjournment .

The meeting was adjourned at 10.29 AM

Dennis Hallett

Assistant Secretary