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Pleasant Hill Branch 146
Minutes of the Branch Executive Committee Meeting
January 10th, 2008
I. Call to Order
Big Sir Jeff Baily called the meeting to order at 10:02am
II. Members in Attendance
Officers and Directors:
Baily, Hallett, Gates, Thomson, Colombo, Hanford, Matthews, Mitchell, O’Sullivan and Richter.
Committee Chairmen:
Jackson , Renk, Nunn, Ahlf, Marchione, Calloway, Obera, and Costanza.
Special Guest:
Jim Stedman -Area 2 Governor
III. Secretary’s Report
The minutes of the November 8 th, 2007 BEC meeting were approved.
IV. Treasurer’s Report
Tom Thomson presented the Treasurer’s report as of December 31 st, 2007. At month end the bank balance was $6997.38. BEC accepted the report.
The December 2007 Ladies Day lunch netted a profit of $ 629.64
V. Little Sir’s Report
The speaker at today’s luncheon is Barbara Procter of the Center for Human Development (serving Contra Costa) - Conflict Resolution.
VI. Big Sir’s Report.
Sunrise Café is the new caterer at Boundary Oak. They will be known as “ Sunrise at Boundary Oak”. The manager is Joe Gershen. His mother, Cindy, is the owner.
We do not have a piano as yet, only a keyboard. We will be looking at a Spinet piano as a possible replacement.
The speaker system is working and we do have a podium and flag.
Representatives of Branch 146 attended the Regional Leaders Training Session on November 28 th, 2007. Attention was drawn to the loss of members.
There will be random seating at the April luncheon and our August luncheon will be the “Wild Shirt Day”.
Harry Tutton is our official “Sir Happenings” person.
Jeff Baily and Lowman McCarley will be starting a class teaching Microsoft Excel next month at the Walnut Creek Presbyterian Church. Branch members are welcome to attend.
Jeff Baily intends to have two or three Committee Chairmen provide a Special Report of the status of their respective activity at each monthly meeting.
At this meeting Dick DeVoe –Activities Coordinator and Terry Marchione- Book Exchange Chairman were invited to give their status reports.
Dick and Terry gave their reports and answered BEC questions.
Dick DeVoe mentioned in his report on the Activities Coordinator function that in November 2007 he attended an “Annual Activities Chairmen Recognition Breakfast” meeting organized by and for Branch 8. He recommended that Branch 146 have a similar annual breakfast.
A motion was moved by Tom Thomson and seconded by Larry Mitchell that Branch 146 be authorized to hold an Annual Activities Chairmen Recognition Breakfast, with an annual expenditure limit of $ 600.00.
It was then moved by Rich Hanford and seconded by Ken Richter that we table the above motion at the next meeting in order to find out first how many activity chairmen would be interested in attending such an event. Motion carried.
For: Hallett, Thomson, Colombo, Matthews, Hanford, O’Sullivan and Richter.
Against: Mitchell and Gates.
VII. Membership Report.
Jim Jackson, Membership Chairman, reported that after today’s inductions, the membership total will be 257, including 5 HLMs.
We propose to induct three new members today: Paul Dubow, Pete Miller and Randall Becker. A motion to induct the above three new members was proposed by Jack Matthews, and seconded by Dan O’Sullivan. Motion approved by BEC.
There will be a reactivation of a previous member- Dick Johnson, and there is a resignation - Bob Brady.
There has also been one withdrawal from the waiting list leaving only five on the list. Hence, this is a good time to renew our drive for new membership.
Jim also reported the 2008 Member Directory will hopefully be published before the February luncheon.
VIII. Luncheon Report
Glen Renk, Attendance/Luncheon Chairman, presented the lunch count for the January luncheon as 230, with a guarantee to Sunrise of 217.
Glen stated that Sunrise allows for 10% overage/underage to the guaranteed number.
IX. Old Business
None
X. New Business
Glen Renk recommended we adopt a “Luncheon Guest Incentive Program”, whereby the names members, who bring guests during a quarter, will go into a hat drawing and the winner will get a free lunch. A motion to this effect was proposed by Rich Colombo and seconded by Dan O’Sullivan. The BEC approved the motion.
Jeff Baily advised that provided Branch Activities are published in the “Sir Call” they are deemed approved.
Lastly, Don Nunn suggested we introduce a “Summer Picnic” and allow Ladies to attend. Don and Dick DeVoe will discuss further.
XI. Committee Reports
Travel:
Bob Spellman requested approval of the following travel events:
A Russian River Barrel Tasting on Friday, February 29 th, 2008.
Motion proposed by Rich Hanford, seconded by Dan O’Sullivan. BEC approved.
A day trip to Sausalito –San Francisco Bay Model on Thursday, April 24 th, 2008.
Motion proposed by Rich Hanford, seconded by Jack Matthews. BEC approved.
XII. Adjournment .
The meeting was adjourned at 10:50 am
Dennis Hallett
Secretary
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