Pleasant Hill Branch 146

 

Minutes of the Branch Executive Committee Meeting

February 14th, 2008

 

I.  Call to Order

 

Big Sir Jeff Baily called the meeting to order at 9.58 am

 

II. Members in Attendance

 

Officers and Directors:

Baily, Somerville, Hallett, Gates, Thomson, Colombo, Hanford, Matthews, Mitchell, O’Sullivan and Richter.

 

Committee Chairmen:

Spellman, Stedman, Jackson, Renk, Nunn, Ahlf, DeVoe, Calloway, Bobinecz, Wilson, Hendry, Pearl and Obera.

 

III. Secretary’s Report

 

The minutes of the January 10th, 2008 BEC meeting were approved.

 

The reinstatement process for inactive members wishing to become active again was confirmed. The reinstatement of Dick Johnson was formally acknowledged by the BEC.

 

IV. Treasurer’s Report

 

Tom Thomson presented the Treasurer’s report as of January 31st, 2008.  At month end the bank balance was $6908.64. BEC accepted the report.

 

V. Little Sir’s Report

 

The speaker at today’s luncheon is T.J.Roethe of “Organization Designed For You”.

Our luncheon speaker for March 2008 will be Ahmad Ghoreishi. His topic will be “Iran”.

 

VI. Big Sir’s Report.

 

With regard to luncheon equipment, no resolution on acquiring a piano as yet. We will continue our search. In the meantime we will use our keyboard.

 

Roy Fredrickson will be our Chaplain today.

 

With regret, we announce the death of Lang Erickson –Honorary Life Member. We acknowledge his many accomplishments in the Sir’s organization and especially the contribution he made to the success of Branch 146.

 

At the January 31st 2008 meeting of the Audit Committee, Rich Colombo, Chairman of the Audit Committee, presented the 2007 report. The findings were normal and all necessary forms have been passed to the Area Governor. Last year’s report recommended the appointment of a Ladies Day Activity Chairman and Assistant. Accordingly Steve Dawkins has been appointed Chairman and will name his assistant shortly.

 

There is nothing to report on our negotiations with Sunrise at Boundary Oak on the cost of our luncheon. Our existing price is good through our March 2008 luncheon. We are talking with others as well as Sunrise. We are aware that we need to announce any changes before the April luncheon in the Sir Call and will plan accordingly. The status of our negotiations will be an agenda item at our March 2008 BEC meeting. In the meantime Jeff welcomes e-mails with any thoughts on how we may resolve the situation or identify other possible luncheon sites.

 

VII. Membership Report.

 

We propose to induct three new members today: Keith (Keith) Oleson, Louis (Lou) Meyer and Frank (Mike) Isola. A motion to induct the above three new members was moved by Richter, and seconded by O’Sullivan. Motion approved.

 

Dick Holmberg has requested “Inactive Status”. Motion to approve Dick Holmberg’s inactive status moved by Hanford, seconded by Richter. Motion approved.

 

Jim Jackson, Membership Chairman, reported that after today’s inductions, resignations, a request for inactivation and the death of Lang Erickson, the membership total will decrease by one to 256, including 5 HLMs. The two resignations are Bob Hutfliess and Ray Yonce.

 

We have four new applicants and the branch waiting list will increase to six after today‘s inductions and the new applications.

 

 

 

Jim announced the 2008 Member Directory has been published and copies are on today’s luncheon tables. The BEC thanked Jim for his efforts in updating and publishing the new Directory.

 

VIII. Luncheon Report

 

Glen Renk, Attendance/Luncheon Chairman, reported the lunch count for the February luncheon as 222 with a guarantee to Sunrise of 211.

 

Glen reminded everyone of the Luncheon Guest Incentive Program free lunch prize drawing each quarter. Bring one guest and have one chance in the drawing. Bring two guests have two chances. Winning name to be drawn out of a hat at each quarterly luncheon.

 

IX. Old Business

 

At the January 10th, 2008 meeting, a motion was moved by Thomson and seconded by Mitchell that “Branch 146 be authorized to hold an Annual Activities Chairman Recognition Breakfast, with an annual expenditure limit of $ 600.00”.

 

This motion was opened for discussion. The members of the BEC gave their opinions on the motion as did various other non- BEC members who attended the meeting.

 

Jeff Baily called for a BEC vote.

For:        Colombo, Thomson and O’Sullivan.

Against: Hanford, Gates, Hallett, Somerville, Matthews, Richter and Mitchell

The Motion failed.

 

X. New Business

Several motions were proposed namely:

 

1) Motion: “An evening at the theater to see- Sunrise at Campobello- on May 22nd 2008 at 7.30pm, tickets $27.00”

Motion moved by Hanford, seconded by Richter. Motion approved.

 

2) Motion: “To approve the Monterey Mashers golf outing as a Branch 146 event. The event to be held March 26, 27 and 28, 2008 in Monterey, California. No group travel is involved”.

Motion moved by Somerville, seconded by Matthews. Motion opened for discussion

 

After further discussion, there was a motion moved by Hanford, and seconded by Somerville, to add the following addendum:

 

“This tournament will be handled on a first come, first served basis, as are all our events”

 

Vote taken:

Against: Gates and Richter

For: Somerville, Hallett, Thomson, Colombo, Hanford, Matthews, Mitchell and O’Sullivan. Addendum approved.

 

 Motion as amended:

“To approve the Monterey Mashers golf outing as a Branch 146 event. The event to be held March 26, 27 and 28, 2008 in Monterey, California. No group travel is involved. This tournament will be handled on a first come, first served basis, as are all our events”.

 

Vote taken on the Amended motion. Motion was unanimously approved.

 

3) Motion: “To approve the purchase of a Projector for Power Point presentations to benefit the Branch for guest speaker presentations and computer training classes, to cost less than $ 1100.00”

Motion moved by Somerville, seconded by Mitchell. Motion approved.

 

XI. Committee Reports

 

Travel:

 

Bob Spellman requested approval of the following three travel events:

 

a) Sacramento Jazz Jubilee- May 23 to 26, 2008 -Tickets from $10.00 to $34.00

b) Boulder Creek Golf and Fun -June 24 to 26, 2008 -Packages from $320.00 to $420.00.

c) Tour of Vietnam and Thailand - November 3 through 15, 2008 - Various prices.

Motion for all three events moved by Hanford, seconded by O’Sullivan. Motion approved.

 

Special Reports:

 

Mal Hendry, Chairman of “Guys Dine Out” activity, sometimes known as ROMEO – retired old men eating out, gave his report. The fifth event will take place later this month.

 

John Pearl, Chairman of “Explore and Dine” activity, gave his report. He provided list of possible places to go. Has held two events to date. Events already scheduled for February, March and June 2008.

 

XII. Good of the Order

 

Request for Chaplain to mention the names of those needing prayer rather than have the Sunshine Chairman give a separate report. This request will require some additional thought. Suggestions to the Big Sir by e-mail will be welcome.

 

There is a need to renew our Post Office permit at a cost of $175.00 and raise our trust account to a level of $ 75.00. Request made to fund the Post Office permit and raise the trust fund up to $ 250.00 for both.

Motion moved by Hanford, seconded by Richter. Motion approved.

 

Jim Stedman advised that the Nominating Committee is active and would appreciate receiving the names of individuals who are recommended to serve as officers.

 

XII. Adjournment.

 

The meeting was adjourned at 11.15 am

 

 

 

 

Dennis Hallett

Secretary

 

Addendum:

Sir Form 53- Branch Travel Event- Monterey Mashers

Sir Form 53- Branch Travel Event- Sacramento Jazz Jubilee

Sir Form 53- Branch Travel Event-Boulder Creek Golf and Fun

Sir Form 53- Branch Travel Event-Tour of Vietnam and Thailand