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A non-Profit Public Corporation For Retired Men Devoted to the
Promotion of Independence and Dignity of Retirement
PLEASANT HILL
BRANCH 146
Minutes of the Executive Committee Meeting
February 8, 2007
I. Call to Order
Big Sir Jim Stedman called the meeting to order at 9:33 AM.
II. Members in Attendance
Officers and Directors: Baily, Gates, Hallett, Matthews, Mitchell, O’Sullivan, Snyder, Somerville, Stedman, Thomson, Tutton, Zamolo. Committee Chairman: Bill Root, Bob Spellman, Jim Jackson, Don Nunn.
III, Secretary’s Report
A motion to approve the minutes of the January 11, 2007 BEC was approved without change.
IV. Little Sir’s Report .
The March Speaker will be Wolfgang Heinritz, a former member of Hitler youth and currently an internationally known artist. April entertainment will be provided by magician ‘Rudy A’ who will perform some silly magic for us.
V. Big Sir’s Report .
The Audit Committee’s report has been received and is under review by the Big Sir and Little Sir. Jim expressed praise for the excellent work of Tom Thomson chairman, Rich Colombo, and Don Gremaux. Jim expects to discuss the report at the next BEC.
Jim Stedman proposed and entertained motions from the floor for the following issues and new positions
Bar relocation : To instruct Jim Stedman and Bill Root to meet with Blake to request closure of the Atrium Bar and open the Lounge Bar from 11:00 AM to 1:30 PM. MSP
Ladies Days Venue: To authorize the Big Sir to appoint a 2 man BEC subcommittee to investigate venues in central Contra Costa County with respect to availability and cost with seating capacity for 350 for the 2008 May and December Ladies Day’s Luncheons.MSP
Activities Coordinator: To approve the position of Activities Coordinator in accordance with the attached Job Description. MSP.
Dick DeVoe accepted this position.
Member Relations Chairman: to approve the position of Member Relations Chairman in accordance with the attached Job Description. MSP
VI. Old Business
Jim Jackson requested BEC approval to induct one new member, Jim Olson. MSP
VII. New Business
Jeff Baily made a motion to amend BR 1 to the following: Branch 146 membership is set at 300; to eliminate the following Regulations pertaining to Waiting List BR 2, BR 3, and BR 50; and to add BR 9 as follows: The Membership Chairman shall maintain a list of qualified applicants in order of receipt of applications. MS
Jeff Baily made a motion to postpone discussion and action on his previous motion until the March 8, 2007 BEC meeting. MSP
VIII. Treasurer’s Report
Bill Snyder presented the Report for January. At month end our bank balance was $5903.31
Bill also presented a budget for 2007. MSP
There will be a quarterly report issued comparing Actual to Plan.
Bill requested approval for the May 10, 2007 Ladies Day luncheon reservation procedure: Seating will be limited to 290. The cost of a ticket will be $25.00. Only Sir Member reservations will be accepted until March 31. After March 31 both Sir Members and Sir waiting list reservations will be accepted as received. All reservations and payment in full must be received by May 1. Guests will be accommodated on May 1 if space is available. MSP
IX. Committee Reports
Bill Root presented the anticipated Luncheon count for February at 222. An issue was brought up, what does our guarantee to Blake’s mean? Is it a firm guarantee or is it plus or minus 5 percent? Issue to be resolved before our next meeting.
Charlie Kiser requested Branch approval for a golf trip to Boulder Creek June 27, 28, and 29. Cost is $215 for golfer $145 for non golfer- double occupancy, price includes 2 nights, 3 days of golf and a gala dinner. MSP.
Charlie Kiser requested Branch approval for Day at the Races at Golden Gate Fields November 15, 2007. Cost is $27.00 or $40.00 if travel is by Bus for those who want it. MSP.
X. Adjournment
The meeting was adjourned at 10:47 AM.
Stuart Somerville
Secretary