Pleasant Hill Branch 146

Draft Minutes of the Branch Executive Committee Meeting

September 11^th, 2008

I. Call to Order

Big Sir Jeff Baily called the meeting to order at 10.00 am

II. Members in Attendance

Officers and Directors:

Baily, Somerville, Hallett, Gates, Thomson, Colombo, Binder, Mitchell, O’Sullivan, and Hanford

Committee Chairmen:

Spellman, Nunn, Ahlf, Gorman, Schaub, Richmond, Yolland, Tubb and Calloway.

III. Secretary’s Report

The minutes of the August 14th, 2008 BEC meeting were approved.

Hanford proposed the following motion:

“That Willard Thorbrogger is moved to Inactive Membership status”.

Seconded by Mitchell. Motion carried.

IV. Treasurer’s Report

Thomson presented the Treasurer’s report as of August 31st, 2008. At month end the bank balance was $2071.73. BEC accepted the report.

V. Little Sir’s Report

The speakers at today’s luncheon are Gayle Vassar, Community Relations Manager for the City of Walnut Creek and Lt Mark Covinton of the Walnut Creek Police Department. The topic will be the Community Emergency Response Team (C.E.R.T).

Our October speaker will be Sir John Roebuck, Chairman of the Area 2 Speaker Exchange Program. The subject will be “The risks and other disadvantages from depending on others for over half of our energy needs”.

VI. Big Sir’s Report.

-Membership Growth Study

Baily has requested Dick DeVoe, Jim Stedman and Jim Burk to determine the ramifications of our membership growing to 300, 330,or 360, how long it will take to arrive at such numbers and how to deal with problems, if any. They have been requested to prepare a report by October 1^st 2008 for distribution to the BEC members who should be ready to discuss the subject at our October meeting...

-Maximum Membership

BEC member are requested to be prepared to discuss the issue of maintaining or changing the 270 maximum membership rule as an agenda item at the October BEC meeting.

-Alternative Luncheon Caterer

Baily has requested Terry Marchione, Jim Fuchs and Jim Burk to study some alternatives to our present luncheon set up should Sunrise be unable to meet their commitment following the announcement that they did not get the new contract effective from June 2009. A report is due to the BEC by December 1^st 2008.

VII. Membership Report

Pete Gates gave the report in Jim Jackson’s absence.

A motion to induct Walter Busenius, Bruce Gilbert, Frank Ascatigno, Dale Hertweck, Kirby Narcisse, Paul Yee and Charles Campbell was proposed by Colombo and seconded by Binder. Motion carried.

After today’s seven inductions, our Branch total active membership increased to 266 (including four HLM’s).

As a result of today’s seven inductions, the pending transfer of Steve Snow from Branch 19, and the receipt of three new applications, our total membership will approach 269 by the October meeting.

VIII. Luncheon Report

Pete Gates gave the report in Glen Renk’s absence.

The lunch count for the September luncheon is 209 with a guarantee to Sunrise of 203.

IX. Old Business

-Dinner Dance

Vince Rettew informed the BEC that so far there are 110 signed up for the Dinner Dance, the guarantee is for 120; therefore we are short 5 couples at this time. Jeff Baily agreed to make an announcement to encourage more attendance at today’s luncheon, especially to make a special invitation to new members.

X. New Business

Hanford stated that our Branch bank balance had fallen below the approved level of $ 3000.00 and therefore proposed the following motion:

“We discontinue any free lunches, except for speakers, until we get our finances in order”. Seconded by Binder.

Following BEC discussion, an amended motion was proposed by Thomson namely:

“We discontinue any free lunches, except for speakers and the birthday boys, until our finances are in order”. Seconded by Gates.

Motion carried.

XI. Committee Reports

- New Member Relations Committee

Pete Gates gave a report on the activities and results of the committee. We have received some valuable input from new members and Pete out lined a number of new member suggestions to improve the process of integrating new members and expending our Branch activities list.

Gates proposed the following motion:

“That the October luncheon be designated as the second random seating day”

Seconded by Mitchell. Motion carried.

Gates proposed a second motion:

“The BEC approves a new activity, a Couples Dine Out Group, chaired by Don Tubb”.

Seconded by Hanford. Motion carried.

Dick DeVoe, Activities Coordinator, will be requested to prepare a periodic report on the level of member participation in each Branch activity for BEC reference.

Don Nunn advised that Poker Group 3 is disbanding.

-Theatre:

Gary Schaub, Chairman of the Theatre Activity Group, gave a report on the focus of this group and their guests. The group endeavors to support local theatre but occasionally does have visits out of town.

-Luncheon Speaker Committee:

Hallett gave a report on the formation of the committee. Three members have volunteered to participate and many others have offered ideas on subjects and potential speakers.

-Travel:

None.

XII. Good of the Order

A one minute silence was held in honor of those who lost their lives in the September 11^th tragedy.

XII. Adjournment.

The meeting was adjourned at 11.10 am.

Dennis Hallett

Secretary

Attachment:

None