Pleasant Hill Branch 146

Draft-Minutes of the Branch Executive Committee Meeting

October 9^th, 2008

I. Call to Order

Big Sir Jeff Baily called the meeting to order at 10.00 am

II. Members in Attendance

Officers and Directors:

Baily, Somerville, Hallett, Gates, Thomson, Colombo, Binder, Mitchell, O’Sullivan, Hanford, Richter and Matthews

Committee Chairmen:

Jackson, Ahlf, Mitchell, Freeman, Root and Calloway.

III. Secretary’s Report

The minutes of the September 11th, 2008 BEC meeting were approved.

IV. Treasurer’s Report

Thomson presented the Treasurer’s report as of September 30th, 2008. At month end the bank balance was $1,952.96. BEC accepted the report.

Recent experience has shown that last minute additional costs, such as falling short of guaranteed attendance or a late bus charge etc, have resulted in trips/events making a loss. In future organizers are requested to allow for a small cushion when calculating the cost per head.

Thomson proposed the following motion:

“That the Sirs Branch 146 annual Christmas party be held on Thursday, December 11^th, 2008 and that it be chaired by Steve Dawkins. The cost will be $ 30.00 per person. Expenses will be contained. Song Sirs will entertain. We will forego the usual poinsettias and instead budget up to $ 60.00 to decorate the dining hall.”

Seconded by Somerville. Motion carried.

V. Little Sir’s Report

The speaker at today’s luncheon will be Sir John Roebuck, Chairman of the Area 2 Speaker Exchange Program. The subject will be “The risks and other disadvantages from depending on others for over half of our energy needs”.

The program for our November luncheon will honor our veterans. Lynn Freeman, our Veterans Chairman, will lead the luncheon program.

VI. Big Sir’s Report.

Growth Projection Study-

Jim Burk and Dick DeVoe, at the Big Sirs request, conducted a study to address the possible ramifications of growing branch membership to 300, 330, and 360 in the years ahead.

Jim presented the results of this study. Copies were distributed to BEC members and those attending this meeting. A copy is attached to these minutes for reference.

The BEC thanked Jim and Dick for their efforts in producing a professional and thoughtful study.

After BEC member discussion and hearing opinions from members in attendance, the following motion was proposed by Hanford:

“We keep Branch 146 maximum membership at 270, plus Honorary Life members. When we reach 270 membership we pause and assess where we are, then revisit the membership limit and discuss in an orderly fashion“.

Seconded by Richter.

Vote For: Somerville, Hallett, Thomson, Hanford, Colombo, O’Sullivan, Mitchell, Binder, Richter and Matthews

Vote Against: Gates, Mitchell, Colombo

Motion carried.

VII. Membership Report

Jim Jackson gave the membership report.

A motion to induct David Pierce and Stephen Snow was proposed by Gates and seconded by O’Sullivan. Motion carried.

As a result of today’s two inductions and the resignation of Ray Welles, our total membership will be 267 (Inc 4 HLMs)

VIII. Luncheon Report

Glen Renk has resigned as Attendance/Luncheon Chairman, due to health reasons. Bill Root will temporarily act as Chairman until January 1^st 2009 when Bob Lyman will take over as Chairman.

Bill reported the lunch count for the October luncheon is 199 with a guarantee to Sunrise of 194.

IX. Old Business

None

X. New Business

None

XI. Committee Reports

- Veterans

Lynn Freeman, Chairman of Veterans, gave a report on Veterans activities.

-Travel:

Ken Richter, on behalf of Jim Stedman, reported that the Sirs State organization have tickets to the Raiders games on October 19^th and November 2^nd 2008.

Also Ken mentioned that we have two spare tickets for tomorrow’s event- “Day at the Races”.

XII. Good of the Order

None

XII. Adjournment.

The meeting was adjourned at 11.13 am.

Dennis Hallett

Secretary

Attachment:

Growth Projection Study.