Pleasant Hill Branch 146
Minutes of the Branch Executive Committee Meeting
June 11, 2009

I. Call to Order, Opening Remarks and Introduction of Guests

Big Sir Stu Somerville called the meeting to order at 9:30 am.
In his opening remarks, Somerville said that, though Jim Stedman did not get elected Vice President of SIR, Jim had expressed his thanks to the BEC and Branch 146 for strongly supporting his candidacy.
Stu suggested that, in order to expedite the business portion of the luncheon, Birthdays be handled differently. His approach would be to: invite all those with birthdays in the featured month to stand (without calling individual names), draw a name for the free lunch, sing Happy Birthday. BEC agreed to the new procedure.
He suggested that the July luncheon be a “Wild/Comfortable Summer Clothes” Day. The BEC agreed to this proposal.
In August, we would honor the past Big Sirs and for October he proposed a “Show your team colors, it is football time” Day. These proposals were also agreed to by the BEC.

II. Members in Attendance

Officers and Directors:
Somerville, Hallett, Gates, Binder, Burk, Darius, Fuchs, de Golia, Hockel, Rettew and Schroder.
Committee Chairmen and others:
Nunn, Baily, Spellman, Hertweck, Costanza, Yolland, Hanford, Ahlf, Lyman, Calloway, Hauschildt, Roberts, DeVoe, Obera, Kaprielian and Wilson.

III. Secretary’s Report

Gates stated that the Minutes of the last BEC Meeting on, April 9, 2009, had been distributed to BEC. He called for comments and corrections. The Minutes were approved without change.

 IV. Treasurer’s Report

de Golia stated that, as of today’s date, they had received 126 Annual Voluntary Donations or about 47% of the membership. They are expecting to receive a lot more today.
As of May 31st, the ending bank balance was $6925.86, down from $7103.79 in April, with $6834.26 cash available. This is a major improvement since the end of January 2009 when the ending balance was $1508.93.The Ladies Luncheon netted $144.50 in spite of the fact that there were some last minute absences.
The BEC accepted the April and May reports.

V. Little Sir’s Report

Hallett reported that today’s speaker is Sandy Barbour-Director of Athletics, UC Berkeley.
The July speaker will be Gary C. Smith who will speak about the history of bowling as a sport and his personal experiences on the Pro Bowling Tour.

VI. Committee Reports Needing Approval

Nominating
Baily read the list of men nominated to serve on the BEC for 2010:
Big Sir                  Dennis Hallett
Little Sir               Pete Gates
Secretary              Jim Burk
Asst. Secretary     Jim Meehan
Treasurer              Ron de Golia
Asst. Treasurer    Joe Fuchs
Director                Bob Darius
Director                Jack Hockel
Director                Bob Lyman
Director                Bob Johnston
Director                Vince Rettew
Director                Bob Schroder
Somerville thanked the Nominating Committee for their hard work in putting this slate of candidates together.

Dinner Dance
Rettew reported that they were busy planning the October Dinner Dance. It will be held at Zio Fraedos on the 1st Wednesday in October. It was felt that the dance floor at the March dance was too small. In order to enlarge it we would have to get an additional room which would require attendance of 140 to 160 people. A group of this size is not unprecedented, but will probably require an early start on advertising, starting with the next SirCall.

Membership
Hertweck reported that there is one man to be inducted this meeting, Michael (Mike) Stephenson. In addition, there are a number of additional changes:
Charles Kistenmacher has requested to become Inactive.
Walt Barabash is deceased.
Thomas Dunne is transferring to Branch 116.
Durwood Williams, Lawrence Reilly and Albert Tufo have resigned.
The net result of these changes will be a reduction of four members to 257, including 4 HLM’s.
A motion was passed to approve these membership changes.
There are four men on our Applicant List.

Newsletter
Ahlf reported that the Post Office now charges $0.50 per returned Newsletter. For June there were 3 returns costing $1.50. Changes will be made to the distribution list to correct these problems.

Luncheon
Lyman reported that he is expecting 213 people (200 members, one inductee, 11 guests and the speaker) at the luncheon. He guaranteed 198 to CourseCo.

Member Recruitment and Retention Committee
Calloway reported that people who sponsor guests should be recognized and he read a list of those who are bringing guests to this meeting.
He also reported that the new Branch 146 “business sized” recruiting cards were available and that enough to supply each member with a few will be placed on each table at today’s luncheon.
He proposed that the name of each man who sponsored a new member be placed in a drawing, to be held in November, for a chance at a free lunch. If someone sponsors more than one, they would get additional chances to win for each additional member. This proposal was approved by the BEC.

Travel
Spellman reported that final payment for the South Africa trip is due this month. Grand Circle has lowered the cost to our group from $4795 to $3945 per person. That’s a real good deal and there is space and time for more members to join the group, if interested.

VI. New Business

Branch Rule 27
de Golia proposed a motion to amend the new B.R. #27 which was passed at the March meeting. His motion was that the last sentence of B.R. #27 be replaced with the following: “The new member pro rata minimum donation amount requested between January 1 and May 31 shall be $10. Between June 1 and December 31 it shall be $20.”This motion was passed. B.R. #27 now reads:
Each member will be asked to donate a minimum of $20.00 annually to cover administrative costs of the Branch. Donations will be collected prior to or during the June luncheon and will cover the Branch expenses until May of the following year. The new member pro rata minimum donation amount requested between January 1 and May 31 shall be $10. Between June 1 and December 31 it shall be $20.”

Letters to members who have not made the annual donation.
After some discussion it was decided that it was premature to take action on this. Further discussion was deferred to a future meeting.

VII. Adjournment

There being no further business, Somerville called for a motion to adjourn. Motion passed, meeting was adjourned at 10:20 am.

Pete Gates,
Secretary

Final: June 23, 2009