Pleasant Hill Branch 146

Minutes of the Branch Executive Committee Meeting

July 10^th 2008

I. Call to Order

Big Sir Jeff Baily called the meeting to order at 10.00 am

II. Members in Attendance

Officers and Directors:

Baily, Somerville, Hallett, Gates, Thomson, Colombo, Hanford, Mitchell, O’Sullivan and Richter.

Area 2 Governor: Stedman

Committee Chairmen:

Spellman, Jackson, Renk, Nunn, Ahlf, Gorman, Wilson, DeVoe and Calloway,

III. Secretary’s Report

The minutes of the June 12th, 2008 BEC meeting were approved.

IV. Treasurer’s Report

Tom Thomson presented the Treasurer’s report as of June 30^th, 2008. At month end the bank balance was $3787.04. BEC accepted the report.

The Treasurer also presented a Mid- Year Recap highlighting the major expenditure and revenue flow items during the first six months of this year. He explained the reasons for the net expenditure of $ 3210.34 for the period.

New members are to be requested to take the Sir Call via the Web, where possible, in an effort to eliminate the postage and printing costs.

V. Little Sir’s Report

The speaker at today’s luncheon is Todd Harris, a political consultant.

Our luncheon speaker for August 2008 will be Susan Cherry and her subject will be Guide Dogs for the Blind.

VI. Big Sir’s Report.

-Deletion of State Sir Rules 75, 76 and 77.

Jim Stedman provided a clarification regarding the intent behind the deletion of the subject rules. A copy of this clarification will be sent to all BEC members.

-Computer purchase.

The purchase cost was less than expected, plus we received a free printer.

-Recognition of former Big Sirs

At today’s luncheon, our former Big Sirs will be requested to stand and be recognized for their services to the Sirs organization.

-Next month.

We will select next year’s new leaders.

Our August luncheon will be Crazy shirt day .Terry Marchione will organize the best shirt competition, with prizes for the winners.

Motion to provide $ 29.00 to cover free lunch prize made by Richter, and seconded by Hanford. Motion carried.

VII. Membership Report

A motion to induct Stan Matsumoto, William Holly and Jerry Berggren was proposed by Hanford and seconded by Colombo. Motion carried.

Motion to accept David Hebble as an inactive member, proposed by Hanford, and seconded by Richter. Motion carried

After today’s three inductions, the resignations of Doug Carlson and Don Loustalet and David Hebble as inactive membership, our Branch total active membership remains at 260 (including four HLM’s).

As a result of today’s three inductions, and the receipt of five new applications, the Branch waiting list will increase to a total of nine applicants for membership.

VIII. Luncheon Report

Glen Renk, Attendance/Luncheon Chairman, reported the lunch count for the July luncheon as 217 with a guarantee to Sunrise of 209.

Baily will discuss the issue of luncheon cost allowances with Sunrise.

A notice will be placed in the next Sir Call to request members to pre order or request a standing order for special diet/ vegetarian meals ahead of the luncheon.

IX. Old Business

None

X. New Business

None

XI. Committee Reports

Historian:

Jack Calloway, our Branch Historian, gave a presentation outlining his duties, including the preparation of the Annual Branch 146 Historical report. A copy is sent to the Area 2 Governor. He mentioned that he also stored records such as Sir Call bulletins and BEC meeting minutes.

Golf Scheduling:

Tom Gorman, our Golf scheduling Chairman, gave a presentation of the history of the golf scheduling methods, including the capabilities of our current computer software.

Waiting list people are eligible to play and are scheduled at the end of the current schedule.

Players should check- in with the Starter at least 15 minutes ahead of their published start times or else they may lose their place.

Travel:

Bob Spellman announced a travel event- New York Theatre Tour scheduled for January 26^th to January 30^th 2009, staying at the Edison Hotel.

Motion to approve the travel event made by Hanford, and seconded by Richter. Motion carried.

XII. Good of the Order

Vince Rettew announced the Dinner Dance Committee recommends the October 1^st 2008 dinner dance be held at the Civic Arts Center, which can accommodate between 140 /160 people, at a cost of $55.00 per person, including drinks.

The following motion was made by Hanford and seconded by Richter:

“We approve the October 1^st 2008 Dinner Dance at the venue and price per head recommended by the Dinner Dance Committee, and we authorize a payment of $ 900.00 as an advance to the venue.”

Motion carried.

XII. Adjournment.

The meeting was adjourned at 11.11 am.

Dennis Hallett

Secretary

Addendum:

Form 53. New York Theatre Tour. From January 26^th to 29^th, 2009