Pleasant Hill Branch 146

Minutes of the Branch Executive Committee Meeting

January 8, 2009

I. Call to Order

Big Sir Stu Somerville called the meeting to order at 10:01 am

Stu extended a welcome to guest Dean Steichen, Area 2 Governor.

II. Members in Attendance

Officers and Directors:

Somerville, Hallett, Gates, Binder, Darius, de Golia, Fuchs, Mitchell, Rettew and Schroder.

Committee Chairmen:

Wilson, Roberts, Ahlf, Obera, DeVoe, Nunn, Bobinecz, Lyman, Baily, Spellman, Hertweck, Costanza, Callaway, and Cook.

III. Secretary’s Report

Gates stated that the Minutes of the last BEC Meeting on, November 13, 2008, had been distributed to 2008 BEC members. He called for comments and corrections. The Minutes were approved without change.

IV. Treasurer’s Report

De Golia presented the Treasurer’s report as of December 31st, 2008. At month end, the bank balance was $2296.31. After accounting for Set-Asides of $799, the amount available for general expenses was $1497.31. BEC accepted the report.

He also presented a Year End Recap for 2008. He broke the Receipts and Expenditures into four categories: General and Custodial Receipts and General and Custodial Expenditures. He observed that the Custodial categories should balance, and in fact nearly did so in 2008.

The General Expenses and Receipts are out of balance. We are spending more that we are taking in.

Several suggestions were made to either increase revenues or decrease expenditures. No action was taken except with regard to the SirCall. The following motion was made: “A Committee, chaired by Rich Ahlf, be formed to study the printing and distribution of the newsletter and report their recommendations at the next BEC Meeting”. Motion carried.

V. Little Sir’s Report

Hallett reported that today’s speaker is Tom Isaac, President of Course Co. He cited and article in today’s Contra Costa Times which suggested the transition to Course Co could occur prior to the expected date of June.

The February luncheon speaker will be a Director of the Contra Costa Water District. The subject will be the current status of water reserves, water projects in progress and conservation needs.

VI. Big Sir’s Report.

None

VII. Luncheon Report

Lyman reported the lunch count for the November luncheon is 230 with a guarantee to Sunrise of 209. Included are five guests and our speaker.

VIII. Membership Report

Hertweck reported that there will be no inductions. There were three resignations (Milano, Matthews and Sapunor) and one death (Pieratt). Branch 146 membership stands at 261, including four HLM’S.

There is one new applicant (Steinberg) and three other guests to be introduced at today’s luncheon.

IX. Dance Committee

Rettew, with assistance from Nunn, described progress in the planning of the March Dinner Dance. He said that holding the cost down is a major consideration in their planning. They are looking at Zio Fraedo’s where the cost would be $40-$45 with a no-host bar.

He said that the October dance (120 attendees) had come close to breaking even after the sale of unused liquor.

The BEC approved the dance to be held on Thursday, March 5^th. It will be advertised in the February SirCall and through a broadcast e-mail.

X. Approval of Activities

Big Sir Somerville asked consideration of a motion for insurance purposes. The motion was “That any activity or event listed in the SirCall is an approved event or activity.” After discussion and clarification of intent by Area Governor Steichen, the motion carried.

XI Travel

Spellman requested approval for three events:

1. Day at the Races, Golden Gate Fields (A State SIR activity) on March 6, 2009. Cost is $25.

2. Boulder Creek Golf and Fun Outing, June 24, 2009. Cost to be determined.

3. Romantic Rhine and Moselle Rivers cruise, Amsterdam, Holland to Zurich, Switzerland. August 8 thru 23. Cost to be $7364.

The trips were approved. Form 53’s for each are attached to these Minutes.

XII. Old Business

None

XIII. New Business

Hallett, former Branch Secretary, outlined changes necessary to be made to the Branch Regulations in order to comply with mandate from the State SIR. The Regulations effected are:

B.R.1 to be rescinded (eliminates maximum membership).

B.R.2 to be rescinded (eliminates references to Waiting List members, luncheon attendance).

A motion was made to rescind both B.R 1 and 2. Motion carried with one dissenting vote.

B.R. 9 to be revised to remove reference to maximum membership.

B.R. 10 to be revised to remove reference to Waiting List and to add the requirement that approved applicants be inducted within 90 days.

B.R. 30(New) be added to require meeting or activity size be limited to the rated safety maximum of the facility.

B.R. 50 to be rescinded. Removes reference to Waiting List.

A motion was made to make the recommended revisions to B.R.’s 9, 10, 30 and 50.

Motion carried

The revised Branch regulations can be found on the Branch 146 Website.

XIV. Last Call

DeVoe described the Monterey Mashers Golf Tournament to be held March 25-28. It had been approved previously

Baily suggested that, due to noise and diversions, the BEC Meeting be moved to the old location down the hall.

XII. Adjournment.

The meeting was adjourned at 11:20 am.

Pete Gates

Secretary

Final 1-16-09

Attachments: Form 53’s