Minutes
of the Branch Executive Committee Meeting
April
10th, 2008
I. Call to Order
Big
Sir Jeff Baily called the meeting to order at 9:30 am
II. Members in Attendance
Officers
and Directors:
Baily,
Committee
Chairmen and Guests:
Stedman,
III. Secretary’s Report
The
minutes of the March 13th, 2008 BEC meeting were approved.
IV.
Treasurer’s Report
Tom
Thomson presented the Treasurer’s report as of March 31st, 2008. At month end
the bank balance was $4,306.70. Tom pointed out a new line item entitled
“Earmarks” which will include monies approved/committed but not spent. After
some discussion, it was agreed to re-title this item “Set Asides”. BEC accepted
the report.
Tom
said that they have made some changes at the sign-in table to ease congestion.
V.
Little Sir’s Report
Our
luncheon speaker today will be Joe Starkey, the voice of the CAL Bears and the
49’ers.
For
our Ladies Day entertainment, we will have the Northgate High School Madrigal
singers.
Stu
made a motion that we a authorize $200 performance appreciation gift for them.
Motion was seconded by Mitchell. Motion Carried.
VI. Big Sir’s Report.
Jeff
reiterated the new policy on curtailing lengthy Committee reports during the
luncheon. Those wishing to make a report must contact Jeff at least two days
before the luncheon.
Jeff
and Sircall Editor Ahlf have agreed to expand the
bulletin from 8 to 12 pages. The additional cost for printing would be about
$52 per month. No additional postage is expected, based upon previous 12 page
mailings.
Jeff
proposed that Branch 146 create a “Computer Class Committee” to plan and
coordinate future training activities.
Jeff
described the need to purchase Photoshop Elements 5 for use in upcoming classes
scheduled to be taught by Ahlf. The software would cost would be about $50.
The
Nominating Committee has selected the following slate for 2009:
Big
Sir-Stu Somerville, Little Sir- Dennis Hallett, Secretary-Pete Gates, Asst.
Secretary-Terry Marchione, Treasurer-Ron de Golia, Asst Treasurer-Joe Fuchs,
Directors: Ron Binder, Jim Burk, Larry Mitchell, Jack Hockel, Vince Rettew and
Bob Schroder.
VII.
Membership Report.
A
motion to induct Steve Sprague, William Hoban and Bill Earl was made by
O’Sullivan, and seconded by
A
motion to approve the request by John Rubiales to
become Inactive was made by O’Sullivan and seconded by
Jim
Jackson, Membership Chairman, reported that after today’s inductions, the
membership total will increase to 260 including 4 HLMs.
With Rubiales moving to Inactive, the total will be
259.
We
have 3 new applicants bringing the branch waiting list to 4 after counting
today’s inductions.
Jim
reported that 226 copies of the 2008 Directory have been distributed and he is
coordinating an effort to get them to the remaining active members.
VIII.
Luncheon Report
Glen
Renk, Attendance/Luncheon Chairman, reported the
lunch count for the March luncheon as 219 with a guarantee to
IX.
Committee Reports/Special Reports:
Otto
Wilson, Sunshine Chairman, reported on his activities. He sends lots of cards
to ailing members or spouses…..about $50 to $70 per year in cards and postage.
He follows up by phone on illness reported by Glen Renk
and others. He also follows up with the family in the case of a death. He said
he enjoys the role. He was congratulated by the BEC for a job well done.
Chuck
Bobinecz reported on the activities of the Garden
Club. He said that the Club’s main purpose is to provide enjoyment and to
expand members’ knowledge of gardening. There are about 25 members and they
meet monthly. They have presentations from member and guest lecturers on a
variety of topics of interest. They have field trips and also just share their
experiences in gardening with each other.
In
December they elect a chairman, vice chairman, garden mentor and membership
chair. Bob Yolland said that they now send an e-mail
to all new members to let them know about the group.
Pete
Gates, New Member Relations Chair, explained the function of this new position,
which is to, in brief, serve as a resource and maintain personal contact with
new members through their first year or two after induction.
Among
new initiatives are:
A post-induction welcoming meeting with the Big Sir and New
Member Relations Chair. This is in conjunction with the indoctrination by the
Membership Chair,
A
New Member Forum hosted by Jeff and Pete which will include members inducted in
the first 6 months of 2007, the first of which will follow this BEC meeting.
The goal is to allow them to mix together and enable us to get valuable
feedback from the group as to their experiences and suggestions.
Setup
a New Member table or two at future luncheons.
X.
Old Business
None
XI.
New Business
Tom
Thomson moved that the Monterey Mashers Activities Chairman transfer funds
remaining in its account to the Treasure before the end of April, and that in
the future, its funds will be received by the Treasurer and disbursed upon
request of the Event Chair with the approval of the Big Sir. Motion seconded by
XI.
Committee Reports:
Dick
Richmond, Golf Committee, reported on the Family Day Golf Event scheduled for
May 14th. He said he needs 120 golfers to sign up by the end of the month in
order to get a shotgun start format. He has only 42 at present. They may open
it up to other Area 2 branches. Cost is $55 for golf plus cart and appetizers.
Non golfers are welcome…cost $15.
He
reported that the 9-Hole group has taken off: 5 to 6 foursomes are turning out.
They play on the 1st and 3rd Thursdays at Diablo Hills.
XII.
Adjournment.
The
meeting was adjourned at 10:40 am.
Pete
Gates
Assistant
Secretary