Minutes of the Branch Executive Committee Meeting
February 10, 2011
CALL TO ORDER
Big Sir Pete Gates called the meeting to order at 9:30 am. There were 15 Branch 146 members present as guests. (See attached attendance roster)
BEC ROLL CALL
Assistant Secretary Terry Marchione announced that a quorum of the 2011 BEC members was present with Secretary Jim Meehan, Assistant Treasurer Ron Pascoe and Director Chuck Eichten absent.
APPROVAL OF MINUTES
The minutes of the January meeting were accepted and approved.
BIG SIR REPORT
Pete Gates has formed a new Branch 146 publicity committee which will be chaired by Director Bill Hoban. Director Hoban gave a brief review of prior efforts and had been in contact with the Walt Schick, area recruitment and retention coordinator. It was determined that any publicity activities of the Branch would need to be the responsibility of the Branch since there are no plans for an area wide effort at this time. Big Sir Gates then reviewed the Emergency Medical Response situation. He has been informed by the Boundary Oak General Manager that all staff members will be trained in CPR by month’s end.
LITTLE SIR REPORT (See Attached Report)
Jim Burk reviewed today’s speaker—Daniel Borenstein, a columnist for the Contra Costa Times who will address the future of the State of California from a financial perspective. Jim also announced the speaker for March will be Dick Callahan, the public address announcer for the Oakland A’s and the Cal Bears at Memorial Stadium. Jim also has lined up several more speakers for the months to come.
SECRETARY’S REPORT
Jim Meehan was unable to attend the BEC meeting. Assistant Secretary Terry Marchione had nothing to report
TREASURER’S REPORT
Treasurer Dick Woodman reported the Branch had receipts of $6,289.08 during the month of January and expenses of $6,457 thus ending the month with a balance of $11,980.84. (The monthly treasurer’s report and Form 28 are attached).
Through January, 248 of the 257 members had made their voluntary contribution.
The Treasurer reported that the bowling checking account has been reopened per the motion passed at the January meeting. January saw a relatively high number of unexcused absences at the luncheon (22). All but 4 of these have either paid the luncheon fee or were excused.
COMMITTEE REPORTS
Membership—Steve Sprague reported that we have 5 new members in January. The Branch ended January with a membership of 260 members.
Steve proposed the following men be approved for membership: Art Ainscough, Bruce Benzler, Bill Dastic, Chuck Denney, Vern Laursen. Bill Roberts introduced a motion to this effect and it was unanimously passed by the BEC.
Further, Steve announced two changes to the roster: Leon Schultz and Joe Fitzsimmons have been placed on the inactive roster. (See attached membership and Form 27 reports).
Audit—Frank Rockwell presented the report of the 2011 audit committee. In general, there were no issues uncovered but the committee did make some recommendations:
--monthly lunches should continue to transition to a check only policy
--Annually, each Committee and Activity chair should be contacted to determine if they are using a separate checking account.
--the Treasurer should create a written procedure to inventory branch assets
--the branch should not limit the financial software to Quicken
--all expense documents should be coded to the expense category to which it will be charged
See attachment for details
Recruitment and Retention—Jack Calloway presented the “Initiatives in support of the Recruitment and Retention Process.” The document is attached and was accepted without discussion.
Attendance/Luncheon—Bob Mehus reported a lunch count of 220 for today’s lunch with a guarantee of 209. There were 47 excused absences. (Report attached)
Website—Webmaster Terry Marchione, after a review of last year’s website budget by Dick Woodman, informed the BEC it would not be necessary to present a new budget request. The budget approved last year runs through June of 2011 and no additional funds are required at this time.
Activities Coordinator—Steve Dawkins initiated a discussion of Branch activities. There is some uncertainty as to the role of the Activities coordinator and a discussion ensued as to how the process works. There are concerns as to how new activities are scheduled and who is responsible for starting new activities. Due a lack of time, the discussion was halted without any decisions being made.
Travel—Bob Spellman requested approval for the annual Sacramento Jazz Jubilee trip. (See attached Form 53’s) This event was approved.
Old Business—None
New Business—Terry Marchione introduced a motion to—“restructure the tours/commitment of the Assistant Treasurer and Director positions to two (2) years”. This motion was seconded and was passed unanimously without discussion. It was agreed that this subject would be discussed at the March meeting. (See attachment for background)
Adjournment—The meeting was adjourned at 11:10
Attachments
January 13th BEC Attendance Roster
Little Sir Report
Treasurer’s Report
Membership Report and Form 27
Luncheon Chair’s Report
Audit Report
Recruitment and Retention Initiatives
Form 53—Sacramento Jazz Jubilee
BEC Restructuring Motion and Background